1.Staff working on CBS should not share password with any other official of his own office or CPC officials or CEPT Team members or any other person.Administrative Officers should take stringent disciplinary action against staff who have been found sharing password.
2.SBCO should generate Consolidation of each scheme from the Finacle (which is available inproduction for any date) when vouchers are received from SOs/HO and compare the consolidation print out sent by SOs/HO Counter with the consolidation shown by the system. In case of discrepancy, SBCO Incharge should immediately raise the issue and report to Divisional Head as wellas Vigilance branch of Region/Circle. It is mandatory that consolidation report should be generated from the Finacle production system for reconciliation.
3.SBCO should tally vouchers with the LOT generated through MIS server only. Whenever MIS server access is available, SBCO should first tally vouchers of old/pending dates. Efforts are being made to make MIS server access available all the time. SBCO should immediately raise ticket through CPC concerned as and when MIS server is unable to generate reports.
4.All CBS Post offices should follow the cheque clearing process scrupulously and no transfer entry should be made in any clearing office account from any other office account. Any unauthorized entry into any office account shall betreated as violation of rules and official will be liable for disciplinary action.
5.All SBCO staff should be given training at WCTCs by User Champions for End User/Supervisor Module and Auditor training by Infosys or User Champion. Circles should ensure that all SBCO staff has been trained by User Champions or Infosys and a certificate of completion of training should be obtained from all SBCO staff and kept
in their service book. All IP/ASP who have not yet taken training of EAP should also be given EAP training through User Champions.
in their service book. All IP/ASP who have not yet taken training of EAP should also be given EAP training through User Champions.
necessary help should be provided from Post Office staff to SBCO (spared from SBSO branch) to complete voucher checking. Voucher checking should not be in arrears for more than 2-3 days.It will be responsibility of Divisional heads to ensure that adequate staff are provided.
7. SBCO staff should sign on each and every voucher after tallying with LOT generated through the system in token of having checked TRAN ID, Account Number and Amount in addition to general
check of vouchers as prescribed.
check of vouchers as prescribed.
8.SBCO should also compare LOT Date shown at the top of LOT the value date shown against each transaction. If difference in date in any of transaction will be of more than 3 days (other than clearing), objection should be raised, if error book entry or approval of competent authority is not attached with the voucher.
9.No BPM should accept cash deposit transaction for more than Rs.25,000/- in any account in a day. Instructions in this regard should issued by Circles/Regions and Divisions.
10.Postmaster of HPO shall designate one PA who will generate LOT of Office Accounts of Single/Double Handed SOs except 0340 and see if any transaction of more than Rs.25,000/- is shown in these LOTs. Customer Account details of such transactions should be generated from HACLI menu and sent to PRI(P)/Inspector Post/ASP(Post) for verification.
11.All POSB cheques should be given clearance by the CBS Post Office dealing with clearance and should not be sent to other HOs or SOs for giving clearing as data relating to all accounts is
available in every CBS post office.
available in every CBS post office.
12.All POSB Cheques issued by any CBS Post Office if presented at any CBS Post Office should be treated as AT PAR cheques and should not be sent for clearing.No POSB Cheque for more than Rs.25000/- should be accepted at other SOLs in a day.
13.Issue of duplicate Passbook should be done at HPO only. If any application is received at SO , it should be sent to HO duly recommended after entering into a register . HO on receipt of application should issue duplicate passbook and send back the passbook to SO duly invoiced in SO slip .SO will enter the date of receipt in the register and deliver the passbook to the customer under the receipt in the register . Application for issue of duplicate passbook should not be routed through SBCO for balance verification as prescribed earlier .
14. No CBS Post office will now collect closed passbook of any scheme from the customer and no closed passbook should be sent to SBCO for checking .
15. SOs should not lodge cheques in Finacle. Cheques received for New Investment and subsequent deposit should be sent to HO by preparing manual list. HO should lodge cheques presented at SOs for new Investment and RD subsequent deposit cheques against Clearing Office Account of SO and for subsequent deposits in other schemes in its own Clearing Account. SOs
should check their clearing office Account on daily basis to see clearance received at HO and open accounts with value date as clearing date and fund the account. Amount of clearance of cheques lodged against SO Clearing accounts should be shown as remittance received from SO in advance and SO after funding the account shall account for as Deposit and remittance (in advance) to HO.
should check their clearing office Account on daily basis to see clearance received at HO and open accounts with value date as clearing date and fund the account. Amount of clearance of cheques lodged against SO Clearing accounts should be shown as remittance received from SO in advance and SO after funding the account shall account for as Deposit and remittance (in advance) to HO.
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